Start with a 14-day Orders Recovery Pilot.
Use your real pending orders first. If the pilot shows value, continue on predictable size-based pricing with no surprise overages.
Small
For agencies just getting started, run by an owner or one orders manager.
Under 50 active patients
From
$1,499/month
Standard
For growing agencies with a full time orders or billing lead.
50 to 150 active patients
From
$2,499/month
Large
For agencies operating across several branches or service lines.
150 to 500 active patients
From
$3,999/month
Enterprise
For operators running multiple agencies under one roof.
500+ active patients
Custom
Same billing-readiness system at every tier
- 14-day Orders Recovery Pilot using your real pending-signature export
- Daily ready-to-upload, physician-action, and staff-review worklists
- Billing Control view for final-claim blockers and Medicare cash delays
- Human approval before live physician reminders during pilot
- Specific correction requests for missing signatures, dates, pages, or provider issues
- PECOS enrollment verification on every ordering physician
- Daily digest email with counts and dollars, no patient identifiers
- Works with any EMR that can export pending orders as CSV, including Axxess, HomeCare HomeBase, WellSky, and Kinnser
14-day pilot first. One-time onboarding applies when you continue into live service.
Fifteen minutes on your current order process.
Keep your fax and EMR. Measure the backlog first.
Your team keeps the same fax inbox. ClientCare gets a copy, reads every page, and shows what is ready to bill. Pricing scales by agency size and order volume, not surprise per-page overages.
- 1.Add ClientCare as a CC or additional recipient.
- 2.Forward fax PDFs or connect provider email delivery.
- 3.Use a ClientCare number for new workflows.
- 4.Port only as a last resort if your provider cannot send usable copies.
Frequently Asked Questions
Everything you need to know about the pilot, billing readiness, and setup.
ClientCare operates as a Business Associate under HIPAA and signs a Business Associate Agreement with every agency at onboarding. PECOS verification is performed against the public CMS Ordering and Referring dataset and is provided for informational purposes. Agencies remain responsible for their own internal compliance program and for verifying every physician signature before billing.
See what is blocking Medicare billing.
Book a fifteen minute pilot call and see how ClientCare would turn your current fax copies into a ready-to-bill worklist.
HIPAA Compliant. BAA included.