Physician orders that sign themselves.
Built for home health agencies. Keep your current fax inbox. ClientCare gets a copy, classifies every page, matches signed orders, and chases unsigned orders on your schedule.
Same day copy setup for most agencies. 30 days free. HIPAA compliant, BAA included.
Your team keeps receiving faxes. ClientCare gets a copy, reads every page, and tracks the orders automatically.
- 1Add ClientCare as a CC or additional recipient.
- 2Forward fax PDFs or connect provider email delivery.
- 3Use a ClientCare number for new workflows.
- 4Port only if your provider cannot send usable copies.
Recorded walkthrough
See the fax pile, classification, matching, and follow-up cadence before booking a call.
Monday, 9am. 30 faxes.
Your orders manager opens the inbox and has no idea what is in any of them. Here is what a typical morning actually contains.
Clean signed orders
Matched to the pending order. Filed in your dashboard. Daily digest emailed to your team.
Matched to the pending order. Filed in your dashboard. Daily digest emailed to your team.
Face to face encounters
Tagged and filed against the patient chart.
Tagged and filed against the patient chart.
Lab results
Tagged and filed for chart updates.
Tagged and filed for chart updates.
Junk and solicitations
Flagged and dismissed. Out of your inbox.
Flagged and dismissed. Out of your inbox.
Orders with issues
Cover sheet generated, sent back on your follow-up cadence, and tracked until signed.
Cover sheet generated, sent back on your follow-up cadence, and tracked until signed.
Half the inbox is not even an order. Your manager spends an hour figuring out what each document is before doing anything with it. ClientCare does that sort in seconds, then keeps going on the orders that need chasing.
We also catch and route referrals, discharge summaries, insurance documents, and anything else that lands on the line. Nothing gets lost.
How it works
Orders in. Orders signed. Orders back in your EMR. Fax is the conduit.
ClientCare
Incoming fax, classified
Every inbound page is read and sorted. Signed orders, unsigned orders, referrals, labs, face to face notes. Nothing sits in a pile.
ClientCare
Order matched to your patient
The signed page is paired with the right pending order from your EMR. The physician is verified in PECOS. The cert period is checked.
ClientCare
Unsigned orders chased
We fax the order back to the physician on the cadence you choose, with a cover sheet that calls out exactly what is missing. You stop making the follow up call.
Your team
Signed orders back in your EMR
Matched results surfaced on your dashboard with the signed PDF on the record. Drop a daily export into your EMR or let us push it in directly.
ClientCare
Incoming fax, classified
Every inbound page is read and sorted. Signed orders, unsigned orders, referrals, labs, face to face notes. Nothing sits in a pile.
ClientCare
Order matched to your patient
The signed page is paired with the right pending order from your EMR. The physician is verified in PECOS. The cert period is checked.
ClientCare
Unsigned orders chased
We fax the order back to the physician on the cadence you choose, with a cover sheet that calls out exactly what is missing. You stop making the follow up call.
Your team
Signed orders back in your EMR
Matched results surfaced on your dashboard with the signed PDF on the record. Drop a daily export into your EMR or let us push it in directly.
Built for HIPAA from the first page.
Every page encrypted in transit and at rest. Access logged and tied to named users on your team. BAA signed before onboarding. Runs on Google Cloud.
Priced by agency size.
Same product at every tier. Floor price scales with how many patients you serve.
Small
For agencies just getting started, run by an owner or one orders manager.
Under 50 active patients
From
$1,499/month
Standard
For growing agencies with a full time orders or billing lead.
50 to 150 active patients
From
$2,499/month
Large
For agencies operating across several branches or service lines.
150 to 500 active patients
From
$3,999/month
Enterprise
For operators running multiple agencies under one roof.
500+ active patients
Custom
Same product at every tier
- Unlimited inbound and outbound faxes
- Every physician followed up on for you
- A dashboard your whole team can log into
- BAA signed before day one
- New number on day one, port your existing one when you commit
- 30 day trial with no charge until you commit
$999 one time onboarding at any tier. Card collected at signup, charged only if you continue after day 30.
Month to month. Cancel anytime. Port your number out in 5 business days on written request.
Questions we get every week.
Port logistics, volume limits, EMR specifics, and more on the full FAQ.
See it on your own orders.
15 minutes on Zoom. We show the inbox, the matching, and how the 30 day trial works. Sign up on the call and your number goes live the same day.
Book a 15 min walkthroughProduct
Company
© 2026 ClientCare LLC
+1 (943) 202-1897