Know which physician orders are ready to bill today.
ClientCare gets a copy of your faxes, reads every page, and gives your team a daily Medicare order worklist: ready to upload, needs physician action, or needs staff review.
No fax number change. No EMR replacement. No physician portal.
Billing Control
Monday worklist
Medicare cash blocked
$42.8K
Ready to upload
15 signed orders
Needs physician signature
5 requests
Signed, needs date
3 not bill-ready
Missing pages
2 faxes
Provider eligibility issue
1 Medicare blocker
Your team keeps the fax and EMR. ClientCare watches the copies and shows what is bill-ready.
2-minute demo
Watch faxes turn into ready-to-bill worklists.
Monday, 9am. 30 faxes.
Your orders manager opens the inbox and has no idea what can bill. ClientCare turns the pile into a billing-readiness worklist.
Ready to upload
Signed orders matched to the pending list and ready for your team to upload into the EMR.
Signed orders matched to the pending list and ready for your team to upload into the EMR.
Needs physician signature
Returned without a usable signature. ClientCare prepares a specific physician request.
Returned without a usable signature. ClientCare prepares a specific physician request.
Signed, needs date
Signed but not bill-ready yet because the signature date is missing or unclear.
Signed but not bill-ready yet because the signature date is missing or unclear.
Filed outside billing queue
Referrals, lab results, discharge summaries, and other documents are tagged so they do not clutter orders.
Referrals, lab results, discharge summaries, and other documents are tagged so they do not clutter orders.
Missing pages or provider issue
Partial faxes and different-provider signatures are routed to staff review before billing.
Partial faxes and different-provider signatures are routed to staff review before billing.
Half the inbox is not even a billable order. ClientCare sorts the noise out, then shows exactly which Medicare orders are ready to upload and which ones are still blocking cash.
Referrals, discharge summaries, insurance documents, and other faxes still get tagged and routed. They just stop cluttering the billing queue.
How the Orders Recovery Pilot works
Four steps. Your fax and EMR stay familiar.
Step 1
Send your pending-signature export.
Step 2
Add ClientCare as a copy recipient or forward fax PDFs.
Step 3
Receive daily ready-to-bill and physician-action worklists.
Step 4
Review the first 14-day recovery report.
Administrators see cash stuck in orders
Know how many Medicare orders are blocked before the delay turns into a billing surprise.
Medicare controllers see final-claim blockers
Missing signatures, dates, pages, and provider issues surface before final-claim review.
Billing teams work one clean queue
Ready to upload, needs physician action, and needs staff review replace opening every PDF.
Physicians stay in fax. Your team gets control.
No portal, no extra login, no vague reminder. Physician offices receive one clean correction request: add a date, sign the page, or resend missing pages.
Start with a 14-day Orders Recovery Pilot.
We measure your real pending orders first, then price by agency size and order volume. No surprise overages.
Small
For agencies just getting started, run by an owner or one orders manager.
Under 50 active patients
From
$1,499/month
Standard
For growing agencies with a full time orders or billing lead.
50 to 150 active patients
From
$2,499/month
Large
For agencies operating across several branches or service lines.
150 to 500 active patients
From
$3,999/month
Enterprise
For operators running multiple agencies under one roof.
500+ active patients
Custom
Same product at every tier
- 14-day Orders Recovery Pilot
- Daily ready-to-bill and physician-action worklists
- Billing Control view for Medicare blockers
- BAA signed before day one
- Start as a copy of your existing fax line
- Predictable size-based pricing, no surprise overages
$999 one time onboarding at any tier. Card collected at signup, charged only if you continue after day 30.
Month to month after pilot. Keep your fax and EMR; porting stays a last resort.
Questions we get every week.
Port logistics, volume limits, EMR specifics, and more on the full FAQ.
See what is blocking billing on your own orders.
Fifteen minutes on Zoom. We look at your current physician-order process and show how a 14-day pilot would surface ready-to-upload orders and Medicare blockers.
Book a 15 min Orders Recovery PilotProduct
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